By Audrey Galawu
CHITUNGWIZA Municipality could have lost thousands of dollars due to gross mismanagement in the human resources department.
This comes after it emerged the council’s payroll is behind by several months and salaries are being paid based on previous payroll risking undue payments due to adjustments being done manually.
The gross mismanagement was revealed in an internal audit tasked to look into the human resources illegal activities in preparation for a forensic audit.
The internal audit report in Zim Morning Post’s possession was for the month of October 2019 following suspicions of gross mismanagement in the human resources department.
“Following a suspicion of illegal activities in the human resources department which ranges as far back as year 2013, audit carried out a snap short investigation on human resources and came up with this report,” the audit report reads.
The report noted that assessors found it difficult to gather information as the head of human resources was on leave and when she was called in to unlock her office she refused.
The audit also noted payroll anomalies.
“Manual calculations cause variances between the system payments and off line payments promoting fertile land for corruption and fraud,” noted the report.
“No separation duties, the one recruiting is also the one doing HR duties, is the one paying employees, risking production of ghost employees,” the report added.
The report also noted that employees are being paid but none is being given pay slips.
Some employees were made to act without appointment letters, while one S Kwasha was appointed as a clerk typist but the post was not on the organogram.
The audit report also mentioned a case between Mrs S Maswata and R Murungu who were both appointed to the same post but the former was allegedly “unofficially” appointed.
The two had the same post but were receiving different allowances.
It was recommended that a forensic audit as approved by council be engaged “as soon as possible to investigate the findings above” while those fingered in wrongdoing be held accountable.
“All undue payments be recovered as council sees fit,” the audit further recommended.